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THE ASSOCIATED STUDENTS OF
The bylaws shall consist of guidelines and regulations for the
governing organizations and committees that have been set up by
the Associated Students.
Amendments to the bylaws should be submitted as a
proposal to the Student Senate.
Bylaws may be enacted or revised by a two-thirds majority
vote of the Student Senate membership.
Bylaw I – The Executive Committee
The Executive Committee presides over the ASCU board, serving as
leaders for the Student Senate and consultants for the Judicial
Committee. The
Executive Committee is expected to encourage and support the
efforts of the entire ASCU Board and to ensure its ongoing
existence from year to year.
The President—the
duties of the President shall be:
The Vice-President—the
duties of the Vice-President shall be:
The Secretary—the
duties of the Secretary shall be:
·
To distribute agendas of all Student Senate, Executive
Committee, and Associated Students meetings.
·
To record and distribute the minutes of all Student Senate,
Executive Committee, and Associated Students meetings.
·
To handle all official correspondence of the Associated
Students.
·
To maintain the official version of the ASCU Constitution and
Bylaws as amended.
·
To maintain an accurate and updated filing system.
·
To maintain any supplies needed for the accurate and efficient
administration of the Associated Students.
·
Maintain a cumulative grade point average of at least 2.5
The Treasurer—the
duties of the Treasurer shall be:
·
To be the chief financial officer of the Associated Students.
·
To draw up the annual budget of the Association.
·
To see that all transactions for funds shall be made directly to
the university controller.
·
To maintain and make available an accurate record of all income
and expenditures of the Associated Students to all active
members of the Associated Students.
·
To administer salaries of all paid administrators of the
Associated Students.
·
To administer all student enterprises in cooperation with the
Student Senate.
·
To govern and direct the finances connected with these duties
and to initially sign all requisitions concerning funds budgeted
to this area.
·
Maintain a cumulative grade point average of at least 2.5
The Activities Director—the
duties of the Activities Director shall be:
A Student Senator
shall perform the following duties:
·
To represent their constituency.
·
Diligent attendance of Senate meetings
·
If serving on an Associated Students committee, to be a strong
functioning part of that committee.
·
To serve as “counselor” to his/her constituency in matters
involving Student Rights or Disciplinary action.
·
To be knowledgeable in all areas of Student Rights.
·
Maintain a cumulative grade point average of at least 2.25
Bylaw III – Position Vacancies
Whenever there is a vacancy in the office of the President of
the Associated Students, the Vice President shall become
President.
Whenever there is a vacancy or an anticipated vacancy in the
Executive Committee other than the President, the President
shall nominate a person to fill that vacancy who shall then take
office either immediately upon being confirmed by a majority of
the existing members of the Executive Committee or at the moment
the office becomes vacant, after being so confirmed.
Whenever there is a vacancy of any Senate seat, the Vice
President shall have the authority to fill the vacancy by
appointment. All
standards outlined for the office of Senator in the Constitution
and Bylaws shall be adhered to for the appointment process.
Bylaw IV – The Legislative Process
The business of the Associated Students shall be carried out in
an effective and proper manner. Also, in order for the
democratic process to flourish, information must be free and
accessible; therefore the Student Senate shall not be impeded
from information that is necessary for their decision making
process, and the Student Senate alone shall control who shall
speak to its members. No outside force shall ever limit any
individual or issue from appearing before the Senate or any
other legislative body of the Associated Students.
Types of Legislation
All legislation of the Associated Students shall be in the form
of a resolution: a Resolution of Statement, a Resolution of
Funding Allocation, a Resolution of Policy/Programs or a
Resolution of Passage. Rationale for the legislation will always
be presented in these resolutions, and they shall follow the
sample format set forth in the Handbook for the Associated
Students of Concordia University.
Resolutions of Statement
shall be the formal means of expressing the opinions held by the
Associated Students. This resolution form shall be used when
recommendations are to be made by the Associated Students to
other decision-making bodies or personnel at Concordia
advocating or condemning a school-wide policy or action.
Resolutions of Funding Allocation
shall be for requests that are made to the Associated Students
for support through funding that would come out of the
Associated Students��� budget. This resolution form is used for
requesting money to be allocated to a specific program, club, or
event.
Resolutions of Policy/Programs
shall develop policies and/or programs of the Associated
Students in pursuit of the needs of the student body. This
resolution form shall be used when the Associated Students
implement a policy and/or program that will benefit the student
body.
Resolutions of Passage
shall act as vehicles for the passage of Constitutional
Amendments and Bylaws. This resolution form shall be used when a
potential Constitutional Amendment is being presented to the
Senate before being voted on by the entire student body.
Generally, it is recommended that the student body’s voting on
any Amendments be carried out during elections in the Spring;
however, the timetable for the student body’s voting shall also
be included along with the rationale. Constitutional Amendments
will pertain to matters of high importance, acting to create
concepts not currently contained in the Constitution or to
change or supplement those already held.
Resolutions of Passage shall also be used when a Bylaw is added
to the Constitution or an existing Bylaw is revised. Bylaws aid
in definition and act to carry out the Constitution, outlining
the processes and procedures used to carry out the functions of
the Associated Students. Bylaw additions or revisions need to be
voted on by the Student Senate, and should add or revise a
procedure or process of the Associated Students that is
currently being carried out or needs to be implemented.
Legislative Path
Anyone may author legislation and then bring it to the
legislative bodies of the Associated Students. The legislative
path shall then take one of two forms. For formal requests of a
non urgent nature, the written resolution or verbal request
shall be made to the appropriate Executive or committee chair.
Resolutions of Statement shall be directed to the President of
the Associated Students or to the Chair of the Community
Relations Committee.
Resolutions of Funding Allocation shall be directed to the
Treasurer.
Resolutions of Policy/Programs shall be directed to the Vice
President, the Chair of the Community Relations Committee, the
Physical Spaces Committee or the Academics and Arts Committee,
whichever best fits the program being implemented.
Resolutions of Passage shall be directed to the Judicial Chair.
The committees of the Student Senate shall deal with legislation
directed to them, drafting a formal resolution (if necessary)
and then presenting the resolution and recommendations to the
rest of the Student Senate at a regular business meeting of the
Senate. The committees shall also develop legislation on their
own, writing up resolutions for issues, programs, or events that
fall under the mission statement of that committee, which will
benefit the student body.
For requests of an urgent nature, the written legislation shall
be taken directly to the next meeting of the Student Senate and
presented during a call for new business. Such pressing
legislation needs to be sponsored by a Senator either before the
meeting begins or when the legislation is presented, the Senator
may then proceed to vote for the legislation to be voted upon.
Upon a favorable decision of the Senate, it shall be, as
mandated by the Constitution, the responsibility of the
President to make sure that decision is carried out by the
appropriate Executive Committee member. Any resolution that
comes before the Senate shall also be filed in the ASCU office
and online, so that the Associated Students and the student body
can view the resolution, the committee recommendations, and the
voting results. Any resolution that the Senate or Executive
Committee has acted on may be brought before either body again
for reevaluation or amendment, with one of the aforementioned
processes still being used.
Note that the Executive Committee shall have veto privileges
over any legislation passed by the Student Senate.
An Executive Committee veto shall be obtained by a
three-fourths majority vote of the Executive Committee.
Bylaw V – Committees of the Student Senate
There are four standing committees of the Student Senate. Each
Senator shall serve on one standing committee and any Senator
may serve on additional committees, as they are created. Each
standing committee shall meet as often as is necessary and no
less than once per week. Additional specific committees may also
be formed to perform special tasks as the situation may arise.
These committees can be established by any one of the three
branches of ASCU, as each may see fit. The branch of ASCU that
establishes a specific committee is responsible for the
supervision and maintenance of that committee, and when the
committee has served its purpose or is no longer beneficial,
that branch is responsible to dissolve the committee.
Committee Organization
The chair of each standing senate committee shall be a member of
the Executive Committee during the Fall semester. In the Spring
semester, the committees shall each decide whether to appoint a
different committee member as a new chair or retain the previous
chair. Excepting the Fiscal Growth committee, at the beginning
of each school year the Executive Committee members shall agree
among themselves which committee each person shall lead. Once
each committee has a chair, the Senators shall appoint
themselves to a committee of their choice, having been informed
about the functions and responsibilities of each committee.
Committee Functions
The committees of the Senate shall exist to be policy-makers in
their pursuit of legislative development. Committee descriptions
may be changed by a committee as it sees fit to ensure that it
accurately portrays the function and goals of each committee.
Descriptions must then be approved by the Judicial Committee to
be inserted into the bylaw and to be in full effect.
Committee Descriptions
Academics and the Arts:
In recognition of the primary importance of academics in college
life, the Academics and Arts Committee of ASCU endeavors to
address the concerns and desires of students as they continue
preparation for the transformation of society.
Community Relations:
The Community Relations Committee’s goal is to encourage
positive social interactions in the Concordia Community on and
off campus. The Community Relations Committee is also
responsible for improving campus communication and supplying
relevant information for the benefit of the student body.
Fiscal Growth:
This committee studies fiscal aspects of the Associated
Students. Budgetary matters will fall into this committee. This
committee shall also be charged with setting the Associated
Students fee, as well as exploring methods of increasing the
revenues of the Associated Students beyond the Associated
Students fee. Raising funds from the outside of the student
body, and thus lessening the students’ burden, should be a goal
of every member of this committee. The chair of the fiscal
growth committee shall be the ASCU Treasurer.
Physical Spaces:
The function of the physical spaces committee is to provide a
comfortable and inviting atmosphere for Concordia University’s
staff, faculty, current and prospective students by assisting in
the beautification of campus, assuring security on campus, and
fashioning an environment that facilitates the pursuit of
academic, social and spiritual excellence.
The Judicial Branch of ASCU is led by the Judicial Chair, who is
appointed by the Executive Committee. In the event that the
Chair position becomes vacant, the Executive Committee shall
select a new Chair out of existing Judicial Committee members to
ensure the position will be filled by a person knowledgeable
about ASCU and its constitution.
Judicial Committee members are appointed by the Executive
Committee. In the event that the entire Judicial branch is
vacant, a Chair is chosen before any additional committee
members.
Members of the Judicial Committee shall adhere to the following
guidelines:
Bylaw VII – ASCU Review Process
Description
The ASCU Review is the process by which an ASCU member’s
performance is evaluated, and corrective action can be pursued
if deemed necessary.
Qualifications for Review and Selection Process
Any Senator, Executive, Judiciary, or Activities Director and
Coordinator who fits the following review criterion, is
AUTOMATICALLY up for review by the Judicial Committee. Anyone
employed by, funded by or serves in any official capacity for
ASCU also applies to the review process. It is important for all
ASCU members to realize that the review process is started by
ones OWN actions, and not the biased judgment of other ASCU
members.
The ASCU Secretary shall monitor the attendance of Senatorial
meetings, applicable retreats,
and shall also request and keep tallies of absences of members
reported by individual committee
chairs. The Secretary shall send the absence tallies
weekly to the Judicial Chair, so that they may be monitored.
These absence tallies shall be reset at the start of a
new semester.
In cases where neglect of duties or the Constitution and its
Bylaws are possible, but debatable, the President and the
Judicial Chair shall determine if neglect has occurred.
The Secretary, with the absences, and the President, with the
neglect charges, shall report to the Judicial Chair with names
of those up for review.
Review Meeting
The review meeting is to be carried out by the Judicial
Committee. The Judicial Chair, upon notice, shall organize a
meeting with all of the Judicial Members and the ASCU member up
for review.
Executive members may be present at the meeting, but attendance
is not required.
Questions to be asked of the member up for review should reveal
level of commitment, reasons for an unsatisfactory performance,
and future intention.
After all Judicial member’s questions have been answered to
their satisfaction, the member up for review, and the Executive
members are dismissed from the meeting. The Judicial Committee
then discusses the review and the necessity of the Impeachment
process. The Impeachment process shall begin when there is a
unanimous vote among the Judicial Committee to begin the
process. The process may also be started when two concurring
Executive members recommend so, AND a petition bearing
signatures of thirty percent of the Senate has been gathered.
Impeachment Process
Once the Impeachment process has been started (through the steps
described above), the President may call for an emergency Senate
meeting to handle the Impeachment, or the Impeachment issue can
be handled at the next weekly Senate meeting.
The Judicial Chair, at the meeting, shall introduce the
Impeachment with necessary details (such as the member up for
review and the reasons why) and then relinquish the floor back
to the Vice President where the floor will be opened for debate.
Once all discussion has ceased, the Vice President must call
upon the Judicial Chair to proceed with a secret ballot vote for
Impeachment. Upon this, the Judicial Chair shall,
Failure to make the voting result public within 48 hours allows
for an appeal of the vote and a new secret ballot vote must
occur.
A three-fifths (60%) majority vote is required to Impeach. The
impeachment decision then must be approved by the majority of
the Judicial Committee. The Judicial Committee may only reject
the decision so that a revote may occur (i.e. in cases where not
all senators may have been present).
Removal from Office
Once the Impeachment process has been completed by a vote from
the Judicial Committee, the member is removed from office
immediately (and remainder of pay, if applicable, is forfeited).
Appeals
Appeals may only occur if new information is obtained within ten
days of the secret ballot vote results being made public OR if a
petition bearing the signatures of twenty percent of the Senate
is gathered. Either should first be brought to the attention of
the ASCU President (or to the Vice President if the President
has been impeached. The President (or Vice President) shall then
judge the appeal, and make a decision on starting the review
process anew.
The Judicial Committee shall notify all involved ASCU members
three days in advance, as to the time and location of the
appeals hearing.
Appeals are heard before the Executives, Senators and Judicial
Committee members. The meeting is introduced and run by the
Judicial Chair. After an appeals case has been stated, a
three-fifths majority vote is required to reverse the
impeachment.
Concerns about the constitutionality of the decisions and
policies made by the Executives or Senators can be made to the
Judicial Committee.
Concerns about the decisions and policies made by Judicial
Committee can be made to the Executive Committee.
*Retreats used for official business shall be defined as any
gathering of ASCU officers to hear and make decisions about
agenda business or to work on brainstorming/teambuilding
processes that are outside of the normal weekly senate meetings.
Two weeks notice to officers is required for any retreat
schedules to be made.
Bylaw VIII – Elections
Any member of the Associated Students in good academic and
social (disciplinary) standing with the University, according to
Student Services, and with a minimum of 6 units per semester is
eligible to run for any office, except Executive offices, where
12 units are required. In order to encourage broad involvement
by and representation of the ASCU membership, no member of the
Executive Committee may be a Resident Advisor, Activity
Coordinator, Christian Life Ministries Coordinator, or a Hall
Chaplain. No member of the Senate may be a Resident Assistant or
Christian Life Ministries Coordinator. It is recommended that
candidates for the Executive Committee are returning as upper
classmen and have been involved in campus leadership positions
previously.
Election Timetable
The annual election of the Associated Students Executive
Committee and the Student Senate shall begin in early March of
each year, with results before the second week of April.
Elections Committee
Anyone seeking reelection shall be ineligible to serve on the
Elections Committee.
The Judicial Chair
shall serve as Chair of the Elections Committee.
In the event that the Judicial Chair is ineligible to
serve on the committee, another
member of the Judicial Committee will serve as Chair of the
Election Committee. The Elections Committee serves to promote
people to run for positions and encourage voting with members
from the Judicial Committee as the main body of the Elections
Committee.
Election Sign-ups
Election sign-ups shall be available at least three weeks before
voting occurs. In order to have one’s name on the ballot, a
candidate must sign up by the deadline. Those wishing to run
after sign ups may campaign as a write-in. All elections rules
still apply to those write-in candidates. Completely vacant
candidacy positions may be added late to the ballot at the
discretion of the Elections Committee.
Campaign Procedures
All campaigning shall take place the week before Elections.
Campaign rules shall be established by the Elections
Committee and shall be made available ten days before elections.
Violation of these rules may result in ineligibility to
take office. Such
decisions shall be made by the Elections Committee, but may be
overridden by a two-thirds vote of the Student Senate quorum.
The Senate shall review all such decisions.
Elections Procedures
Election of the members of the Executive Committee and Student
Senate shall be by secret ballot.
All members of the Associated Students shall be eligible to
vote.
Election Results
The Judicial Committee along with the Elections Committee shall
count the votes upon the closing of the polls after Elections.
The candidate who receives a plurality of at least thirty-five
percent of the votes cast for the office to which he is seeking
election shall be declared the winner.
In the event that no candidate receives such a plurality, a
run-off election shall be held between the two candidates with
the greatest number of votes.
The winner of such a run-off shall be determined by a
simple majority of the votes cast. In the event that no
candidate seeks election to a given office, Bylaw Three of the
Associated Students Constitution shall be enacted.
All election procedures not prescribed above shall be left to
the discretion of the Elections Committee.
Budget Approval
The Associated Students Treasurer, upon working with the
Executive Committee officers and all those directly affected by
the Associated Students budget, shall draw up a proposed budget
for the following year by the first Executive Committee meeting
in February.
The Executive Committee shall pass and present a budget to the
Senate by the first Senate meeting in March.
The Student Senate shall pass a budget by the first senate
meeting in April.
All accounts under the control of the Student Association shall
remain under budget during the fiscal year.
All purchases should be routed through the Director of Student
Activities.
Shifting Funds
During the time between the Student Senate’s passage of a budget
and next year’s Student Senate’s approval of that budget there
shall be no shifting of funds.
Funds ranging above, and including, $750.00 may only be shifted
from one account to another with the approval of the Student
Senate.
Funds ranging below $750.00 may be shifted with the approval of
the Executive Committee. Funds will only be shifted without the
consent of the Student Senate when the circumstances require a
decision prior to the next Student Senate meeting. The Executive
Committee must gain the approval of the Director of Student
Activities in order to shift the funds. The Executive committee
must report the shift to the Student Senate at the next meeting.
Rollover Account
At the end of each spring semester, all ASCU accounts with
positive balances are to be emptied and lumped into the ASCU
rollover account. This account accumulates the unused funds from
each year’s student government budget. This money can be
accessed by student government by following these guidelines:
Bylaw X – Activities Coordinators
This committee stands to plan, prepare, and produce student
events and activities. It is the goal of the activity committee
to plan, prepare, and produce sage, fun, appropriate, and
community building events for all students of
Activities will be physically, socially, spiritually,
emotionally, and cognitively safe for all participants. Each
person in attendance at the activity will have different culture
and ethnic backgrounds and the activity committee will strive to
respect and honor all of those different backgrounds.
The Activity Coordinators will provide fun events that build
community relations for the students of Concordia University.
The Activity Coordinators believe that a large part of the
college experience at Concordia University is involved with each
other and the community outside of class. The Activity
Coordinators will provide fun events that will engage students
with each other and lower barriers as to increase community and
build relationships.
There will be five Activity Coordinators, each focusing on one
of the five following branches of ASCU activities:
entertainment, social, athletic, hall cup competition, and off
campus events. Each branch of ASCU activities will rotate
responsibly for one event per month that is focused on families
in and around campus. The five members of the Activity
Coordinators Committee will be responsible to the Activities
Director and the Director of Student Activities. Each Activity
Coordinator will be given the expectation of working five hours
every week that classes are in session, a stipend for the year
will be determined by the budgeting process for the next fiscal
year.
An Activity Coordinator who has two unapproved absences in an
academic year from either meetings or events is put on review by
the Judicial Committee. If placed on probation by the Judicial
Committee then one more unapproved absence in that academic year
will result in dismissal from their duties. It is the job of the
Activities Director and the Director of Student Activities to
decide how and when to fill the empty position.
An unexpected absence is any event where the Activities Director
or the Director of Student Activities has not been contacted
prior to the absence with the exception of emergencies. The
Activities Director and Director of Student Activities will
decide if an excuse prior to the event merits being excused.
Additionally if the Activities Director and the Director of
Student Activities agree that an Activity Coordinator is not
fulfilling their duties as indicated in the student handbook the
Activity Coordinator in question will have a meeting with the
Activities Director and the Director of Student Activities. If
the matter is not corrected after an agreed upon amount of time
the Activities Director will bring the matter to the ASCU
Judicial Committee where a two-thirds vote is required for
dismissal; if dismissal is not approved by the Judicial
Committee, the Judicial Committee will make a recommendation for
the Activity Coordinator.
Candidates for the position of Activities Director must go
through an interview process with the Director of Student
Activities and the current Activities Director before being
eligible to be on the ballot for the student elections. Any
person running for the position of Activities Director must
maintain at least 12 credit hours each semester that they are in
office and hold a minimum 2.5 GPA during that time. The elected
Activities Director will be involved in the hiring process of
the Activity Coordinators.
The Activities Director will be elected before the hiring of
Activity Coordinators so that he or she may be involved in the
hiring of the Activity Coordinators. The Activities Director is
a member of the ASCU executive board and reports to the Senate
each week that a senate meeting is held; an Activity Coordinator
can report if the Director cannot attend. The Activities
Director is responsible to the Director of Student Activities as
well as the Executive, Judicial, and Senate bodies of ASCU.
Candidates for
Activities Director must
have had at least one year of experience in a formal leadership
role on campus and it is recommended that they be in upper level
class standings. Formal leadership roles include Senators,
Executive or Judicial members of ASCU, any club or organization
executive, RA’s, hall chaplains, and Spiritual Life
Coordinators, or others recognized by the Director of Student
Activities. The Activities Director, while in office, cannot
hold other formal leadership roles on campus.
All Activities Coordinators must be in good academic standing
with the University (maintaining a minimum 2.25 GPA) and
maintain a minimum of 12 academic credits per semester. Activity
Coordinators are hired for a period starting at the start of
classes in
the fall semester through the end of classes in the spring
semester and are expected to perform their said duties during
all weeks that classes are in session unless otherwise dismissed
from duties. Activity Coordinators cannot hold positions in any
branch of ASCU in addition to executive members of other campus
clubs or organizations. They can be members of other clubs and
hall chaplains.
The five Activity Coordinators are selected from applicants of
returning and non-returning Activity Coordinators. All persons
must go through the application process. The applicants are
interviewed by a panel consisting of the current Activities
Director, the elected Activities Director, the Director of
Student Activities, and any non-returning coordinators; if there
are non-returning coordinators, a member of the student senate
will be asked to sit in on the interview. The Director of
Student Activities and the elected Activities Director have
final approval of all applicants.
Any alcohol and/or drug consumption at or before any ASCU
sponsored event (ASCU activities or clubs sponsored by ASCU) as
well as inappropriate behavior (examples: fighting and
inappropriate language) will result in immediate dismissal from
the event or program with no refund or otherwise being
reimbursed of there was a paid admission or prizes distributed.
If a student is 21 years of age or older and has consumed
alcohol prior to an event and appears to be under the legal
limit of alcohol and is behaving in an appropriate and safe
manor that person will be permitted to proceed in the
participating in that campus activity. If that person’s behavior
is deemed inappropriate later during the activity, the same
rules governing alcohol will apply. No alcohol or drug
consumption will be tolerated or allowed during any ASCU
sponsored event, regardless of age.
In the event that damage is done to persons or property at an
event or program that was caused by a person violating these
above guidelines, neither Concordia University nor ASCU will be
held responsible; additionally, if any participant at an event
or program is breaking local, state, or federal laws the
appropriate official will be contacted and the participant will
forfeit all participation in the current activity. Future
activity attendance will be determined by the ASCU Judicial
Committee.
Bylaw XI – Clubs and Organizations
Student Association organizations shall be defined as student
groups not directly sponsored by an academic department of the
university, and which may or may not be funded through the
Associated Students.
Students desiring to form clubs or organizations of special
interest shall make application to the Director of Student
Activities or through the Associated Students Secretary.
§
An organization’s charter renewal will pass with a majority vote
of the Student Senate.
§
An organization’s charter may be revoked at any time by the
Student Senate by a two-thirds majority vote in favor of the
revocation.
Student Media
Student on-campus publications and productions may request funds
from the Associated Students budget.
The Student Senate will review these requests and make
decisions in a case-by-case manner.
Funding
Club and organization funding is approved by the Student Senate
at the beginning of the year and as requested. Money allocated
to clubs is to be used for the specific purposes it was
requested for. At the beginning of a new school year, any unused
money from the previous year cannot be spent without an approval
by the Fiscal Growth Committee. Clubs and organizations may
re-propose the previous year’s plans or propose new plans for
the remaining funds. Clubs and organizations that have allowed
their charter to lapse one semester will have any unused funds
allocated by ASCU removed from their account. This unused money
will be placed back into the Funding for Clubs/Organizations
account to be redistributed.
It is the responsibility of the club or organization treasurer
to keep track of any funds deposited into their account that did
not come from ASCU.
Clubs requesting funds from ASCU must submit their requests
prior to the execution of these funds. Any attempts of
reimbursement funds already spent will be denied by the Fiscal
Committee, unless explicit consent has been given by the
Committee.
The Associated Students of Concordia University,
In this recognition, the Constitution and Bylaws of NCSL are
accepted in completeness.
The Associated Students of Concordia University,
Bylaw XIII – Summer Operations
Newly elected officials shall use the summer months to review
Associated Student government history and become familiar with
the Constitution and Bylaws.
The Director of Student Activities shall act in the stead
of the Student Government Officials in meetings with University
Administration.
Purpose
The Director of Public Relations and Advertising is responsible
for accurately portraying Student Government to the student body
through a variety of mediums. Through the creation of
informative emails, newsletters, and newspaper articles, the
Director of PR and Advertising ensures that students are aware
of the accomplishments of ASCU and are aware of the ways in
which their Student Fee is being utilized. The advertising
portion of the position involves providing a resource for clubs
and other Student Government-sponsored groups through the
creation of creative advertising via posters, fliers, and other
techniques.
Advertising Position Duties
Hiring Process
The ASCU Public Relations and Advertising Director shall be
appointed using the same process as other hired positions.
Interviews should include, at the least, the present Advertising
and Public Relations Director, the current Activities Chair, the
newly elected Activities Chair, and the ASCU President.
Advertising Guidelines
The Public Relations and Advertising Director has the
jurisdiction to enforce and edit the Advertising Guidelines
provided to clubs, organizations, and ASCU members at the
beginning of the school year.
Bylaw XV – Intramurals Program
The Intramurals Director position will be selected through an
application process and interviewed by 1-2 members of the
executive council along with Student Services Staff member, then
officially appointed by president.
Per the director’s recommendation, an application, and an
interview, the intramurals student worker will then also be
appointed by the president.
Planning for the first month of school needs to be completed by
June 1of the summer previous to the school year hired for, in
order for there to be activities starting the first week of
school.
Intramurals needs to be hosted at least twice a week, excluding
when classes are not in session.
There will be a weekly meeting with the Intramurals
Director and the Student Services Advisor.
The Intramurals schedule should be planned a semester in
advance, but also one month in advance and the information needs
to be on every monthly activities calendar.
Semester planning needs to be done in regards to the
intramurals budget, including equipment and prizes.
The Intramurals Director is responsible for engaging faculty and
staff as often as possible in the intramural activities.
Student engagement is also important so there needs to be
efforts made in ways to get student input, whether it is a
suggestion box or table.
Advertising for each set of weekly events must include: posters,
flyers, intranet posting (WebCT), and the activities calendar.
General expectations include:
·
Variety with the events (switch up the type of activity)
·
10 hours total a week
o
4 hours advertising
·
3 to 5 new people each week
·
Balance the level of intensity at each event
·
Fair judgment calls
·
Maintaining a minimum GPA of 2.5.
Bylaw XVI - Recycling Program
Distribution
It will be the responsibility of the Executive Committee to
clean and distribute recycling bins to all resident students at
the beginning of each school year. Bins should be clearly marked
with their designated residence hall room or apartment number.
Maintenance
The bins will be collected from their designated locations at
least once every two weeks during the school year, then emptied
in the recycling area on campus and returned. The ongoing
collection and emptying of the recycling bins during the school
year will be overseen by the ASCU PR/Advertising Director and
the Hall Senators, who will work together to assign specific
duties to other ASCU officers and coordinate the process.
Collection
At the end of the school year is the responsibility of that
year’s ASCU Executives and Senators, together with the newly
elected and appointed Officers, to collect all the bins and
store them in a secure location over the summer months.
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